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Child and Family Services Agency
 

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Facilities Supervisor

Thursday, March 3, 2016

Grade: 13

Salary Range: $84,136.00 - $117,789.00 

Job Summary
This position is located in the Chief Administrative Office Administration, Office of the Deputy Director for Administration (ODDA), Child and Family Services Agency (CFSA).  The Facilities Supervisor is responsible for the day to day operations of the support services function for CFSA, to include a variety of support service functions not limited to the physical plant, fleet and shuttle operations, furnishing, office supplies, storage, cleaning, janitorial refuse and pest control, inventories, safety and security, and parking. This position plans, coordinates, and directs staff assigned to carry out these support service activities for the Agency.   

  • Performs a range of supervisory responsibilities to include staff development, development of performance goals, and evaluation of employee performance and oversees and monitors work. Makes recommendations to the Chief Administrative Officer regarding the selection of new employees and disciplinary action. Administers leave and attendance, investigates complaints, provides training and guidance to staff and conducts individual supervisory meetings and builds team work among the specialist staff.
  • Responsible for developing plans and procedures to streamline the Agency’s support services operations.
  • Ensures that a complete safety and security systems is in place to safeguard and protect the agency’s staff, properties and inventories, including the protection of those with physical disabilities consistent with ADA requirements.
  • Ensure that placements and/or relocation of staff to appropriate office spaces are handled in a timely and efficient manner.
  • Provides assistance to managers in resolving space utilization problems in a manner that promotes the efficient use of the resources, and aids management in meeting their functional and aesthetic requirements. Assist with the development and execution of Agency wide leases.
  • Participates in the development and evaluation of long and short-range acquisition plans, trends and proposals in relation to the overall agency strategic goals. Recommends adoption of policies and procedures derived from special projects.
  • Supervises the preparation of, coordinates, and/or prepares reports as required by the agency and mandated by regulations.
  • Reviews and reports on acquisition mandate and assure that overall policy and program objectives are met.
  • Develops informational material to inform, clarify and explain regulatory and policy changes.
  • Oversees budget for acquisitions to ensure alignment with agency spending plans; and monitors expenditures to assure that budgets, including line items where appropriate, are not exceeded
  • Facilitate excellent customer service delivery through subordinate employees.
  • Performs other related duties as assigned.

This is a Management Supervisory Service (MSS) appointment.  Persons appointed to MSS positions do not acquire permanent status, but serve at the pleasure of the appointing personnel authority and may be terminated at any time. 

Other Information:   Pursuant to the provisions of Title I of the Child and Youth Safety and Health Omnibus Amendment Act of 2004 (Act), effective April 13, 2005 (D.C. Law 15-353, D.C. Official Code Sub Section 1-620.31 et seq.) Title II of the Child and Youth, Safety and Health Omnibus Amendment Act of 2004 (Act), effective April 13, 2005 (D.C. Law 15-353; D.C. Official Code Sub Section 4-1501.01 et seq.), this position has been identified and designated as a safety-sensitive position subject to mandatory drug and alcohol testing. If tentatively selected for the safety-sensitive position, you will be required to submit to drug testing prior to appointment, and appointment to the position will be contingent upon a negative drug test result. Once hired into a safety-sensitive position, you shall be subject to mandatory random testing.   

The incumbent in this position is required to undergo and successfully pass a criminal background investigation and drug test as mandated by Title II of the Child and Youth Health and Safety Omnibus Act of 2004. The incumbent will be required to take random drug test.

This position is not covered under collective bargaining.


Qualifications

  • Proficient in Microsoft Office Suite, CAD and office automation software.
  • Through knowledge of management principles, practices, methods and techniques, and skill in integrating management services with general management.
  • Through knowledge of pertinent research and analytical methodology. Excellent analytical skills are needed to evaluate and synthesize information and to develop necessary plans.
  • Knowledge of customer services theory and practices, business processes redesign practices, procurement, contract management, budget and financial management, revenue collection, and spending authority.
  • Through knowledge of District of Columbia Government procurement laws regulations, procedures and policies applicable to the acquisition of extensive or unique services or equipment.
  • Advanced knowledge of financing concepts, principles, practices, laws, and regulations sufficient to manage or analyze the agency’s mission-related programs.
  • Ability to provide leadership and direction in the coordination and execution of facilities management policies, procedures and functions. 
  • Excellent interpersonal skills to develop high level working relationships throughout the Agency and with outside officials. 
  • Thorough understanding of administrative inter-relationships in public sector organizations.

Licensures, Certifications and other requirements 
N/A
 
Education 
Bachelor’s degree or equivalent combination of education and experience required. 
 
Work Experience 
At least three (3) years of related work experience required. Requires project management experience and understanding of project management principles.  
 
Work Environment 
Office Setting

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